Procurement Specialist RM PM

About Kanara

Kanara is a fast-growing consumer goods company building purpose-driven brands that support healthier families across Indonesia. Our portfolio includes GENTLY Baby for baby care, GENTLY for personal care, and Beyondvit for children's vitamins and nutritional supplements. We are committed to delivering high-quality, innovative, and accessible products that create meaningful impact in everyday family life.

Founded on the belief that better products create better lives, Kanara continues to develop trusted solutions that are safe, effective, and thoughtfully designed to support the well-being of millions of Indonesian families.

About the Role

As a Procurement Specialist Packaging Materials & Raw Materials, you will be responsible for managing the procurement of packaging materials to ensure they are sourced on time, at the right quality, and at competitive costs while meeting the company's product specifications and procurement procedures.

You will work closely with Product Development, R&D, Supply Chain, Warehouse, Quality, Finance, Brand, and external packaging suppliers to manage the end-to-end procurement process, from sourcing and quotation comparison to purchase order, production follow-up, quality coordination, and delivery.

This role plays an important part in ensuring packaging material availability, cost efficiency, supplier performance, and smooth product production and replenishment across Kanara's brands.

What We Are Looking For

• Bachelor's degree in Supply Chain Management, Business Administration, Management, Logistics, Engineering, or a related field.
• Minimum 1–2 years of experience in Procurement, Purchasing, Sourcing, or a related role, preferably handling packaging materials.
• Experience in FMCG, consumer goods, cosmetics, personal care, food & beverage, pharmaceutical, manufacturing, or related industries is highly preferred.
• Hands-on experience handling packaging materials, such as bottles, tubes, jars, caps, pumps, labels, boxes, cartons, pouches, or other primary and secondary packaging also for raw materials.
• Good understanding of the procurement process, from purchase requisition, sourcing, quotation comparison, negotiation, purchase order, production follow-up, through delivery.
• Experience in packaging supplier sourcing, quotation collection, price comparison, and vendor negotiation.
• Good understanding of packaging specifications, including material, size, dimensions, color, printing, finishing, artwork, MOQ, lead time, and quality requirements.
• Able to coordinate with internal teams regarding packaging specifications, forecast, demand requirements, and delivery timelines.
• Strong administrative and documentation skills with excellent attention to detail.
• Proficient in Microsoft Excel and comfortable working with purchasing data and reports.
• Experience using ERP or procurement systems, preferably Odoo, is a plus.
• Good understanding of purchasing documents such as Purchase Requisition (PR), Purchase Order (PO), quotation, invoice, delivery order, and goods receipt.
• Good communication, negotiation, and vendor management skills.
• Strong organizational skills with the ability to manage multiple packaging materials, suppliers, and timelines simultaneously.
• Proactive, detail-oriented, responsible, and comfortable working in a fast-paced FMCG environment.
• Strong integrity and commitment to following procurement procedures and company policies.

What You Will Do

1. Packaging Procurement & Purchasing Operations

• Handle day-to-day procurement and purchasing activities for packaging materials based on approved requirements and production needs.
• Review purchase requests and packaging requirements to ensure that specifications, quantities, required dates, and supporting information are complete.
• Source and identify suitable packaging suppliers based on price, quality, capacity, MOQ, lead time, and production requirements.
• Request and collect quotations from packaging suppliers for required materials.
• Prepare quotation comparisons and provide relevant information to support supplier selection and purchasing decisions.
• Negotiate with suppliers regarding pricing, MOQ, payment terms, lead time, tooling/mold costs, printing costs, and other commercial terms.
• Prepare and process Purchase Orders (PO) based on approved procurement requests.
• Follow up on PO approvals and ensure orders are placed with suppliers according to the required timeline.
• Monitor the procurement process from PO issuance, supplier production, quality confirmation, until delivery.
• Ensure packaging materials are purchased according to approved specifications, quantities, budgets, and timelines.

2. Packaging Supplier Management

• Maintain and develop relationships with existing packaging suppliers to ensure smooth procurement operations.
• Support the sourcing and onboarding of new packaging suppliers based on business and product requirements.
• Maintain updated supplier information, including company profile, product capabilities, material specifications, pricing, MOQ, lead time, payment terms, and production capacity.
• Monitor supplier performance related to price, quality, lead time, capacity, responsiveness, and delivery reliability.
• Follow up with suppliers regarding delayed production, incorrect materials, quality issues, printing issues, or other packaging-related concerns.
• Coordinate with relevant internal teams to resolve supplier issues and ensure timely corrective actions.
• Support periodic supplier evaluation and performance reviews.

3. Packaging Cost & Commercial Management

• Compare supplier quotations and identify opportunities to achieve competitive packaging costs.
• Negotiate packaging prices based on volume, MOQ, material specifications, printing requirements, and purchasing frequency.
• Monitor packaging material prices and identify significant price changes or unusual increases.
• Maintain records of historical packaging prices to support future sourcing and negotiation.
• Identify opportunities for cost savings, alternative suppliers, alternative materials, packaging optimization, or improved commercial terms.
• Support cost analysis for new packaging materials and packaging development projects.
• Monitor procurement spending against approved budgets and escalate significant cost increases or budget concerns to relevant stakeholders.

4. Packaging Development & Specification Coordination

• Coordinate with Product Development, R&D, Brand, Quality, and other relevant teams regarding packaging material requirements.
• Support sourcing activities for new packaging development, product launches, packaging changes, and supplier changes.
• Coordinate with suppliers regarding packaging specifications, including material, dimensions, color, printing, finishing, artwork, components, and technical requirements.
• Request and coordinate samples, prototypes, mock-ups, or packaging trials when required.
• Follow up with suppliers to ensure packaging samples meet the agreed specifications before mass production.
• Coordinate with relevant teams regarding artwork, packaging revisions, sample approval, and production readiness.
• Ensure any changes to packaging specifications are properly communicated to suppliers and internal stakeholders.

5. Production & Delivery Monitoring

• Monitor supplier production schedules to ensure packaging materials are available according to the required timeline.
• Follow up on outstanding POs and supplier production progress.
• Coordinate delivery schedules with suppliers, Warehouse, Supply Chain, and relevant internal stakeholders.
• Monitor packaging material lead times and identify potential risks to production or product availability.
• Follow up on delayed, incomplete, or partially fulfilled packaging orders.
• Coordinate with Warehouse or relevant teams to verify that delivered packaging materials match the approved PO and specifications in terms of quantity, material, dimensions, printing, and condition.
• Maintain accurate records of open, completed, cancelled, and pending packaging POs.
• Proactively communicate potential delivery delays or supply risks to relevant stakeholders.

6. Quality & Packaging Issue Coordination

• Coordinate with Quality, R&D, Product Development, and suppliers regarding packaging quality issues.
• Follow up on supplier corrective actions for issues such as incorrect dimensions, color mismatch, printing defects, damaged packaging, material inconsistencies, or other specification deviations.
• Support the investigation and resolution of recurring packaging quality issues.
• Ensure rejected or non-conforming packaging materials are properly followed up with suppliers.
• Monitor supplier quality performance and identify recurring issues that may require supplier evaluation or improvement.

7. Procurement Administration & Documentation

• Maintain complete and accurate procurement documentation, including PR, quotation, quotation comparison, PO, packaging specifications, samples, delivery documents, invoices, and supplier records.
• Ensure all packaging procurement transactions follow the company's approval process and procurement policies.
• Maintain accurate packaging procurement data in the ERP or procurement system.
• Coordinate with Finance regarding invoice verification, payment documentation, and supplier payment status.
• Maintain updated records of supplier pricing, MOQ, lead time, packaging specifications, and purchasing history.
• Ensure procurement documentation is properly filed and easily accessible for reporting and audit purposes.

8. Cross-Functional Collaboration

• Work closely with Supply Chain, Warehouse, Finance, Product Development, R&D, Quality, Brand, Marketing, and Operations to ensure packaging availability and smooth procurement processes.
• Coordinate with internal stakeholders to understand packaging demand, production plans, launch timelines, specifications, and required delivery dates.
• Provide regular updates regarding supplier status, packaging production progress, delivery schedules, and potential supply risks.
• Collaborate with Product Development and R&D on new packaging sourcing and development projects.
• Collaborate with Quality and suppliers to resolve packaging quality issues and ensure corrective actions are completed.
• Support internal teams in identifying suitable suppliers and packaging solutions based on business and product requirements.

9. Reporting & Continuous Improvement

• Prepare regular procurement reports covering packaging spending, supplier status, open POs, delivery performance, price movements, and procurement activities.
• Maintain accurate procurement data to support management reporting and decision-making.
• Track key packaging procurement indicators such as supplier lead time, delivery performance, price changes, MOQ, and supplier performance.
• Identify recurring procurement issues, supply risks, and process bottlenecks.
• Identify opportunities to improve packaging sourcing, supplier management, purchasing efficiency, and cost effectiveness.
• Support the development and implementation of procurement SOPs, processes, and supplier management practices.
• Support internal and external audits by providing required procurement documents and transaction records.
• Perform other procurement-related tasks and projects as required by the business.