Executive Assistant

We are seeking an exceptional, fast-paced, and sharp Executive Personal Assistant to act as a strategic operational gatekeeper and right-hand partner to the CEO. In this role, you will play a pivotal role in optimizing executive bandwidth, driving operational speed, and ensuring zero-friction execution across the company. Your responsibilities will extend beyond standard administrative support to include critical-thinking procurement, assertive stakeholder negotiation, high-level financial tracking, on-the-ground video/media documentation, and maintaining hyper-organized physical and digital systems. We are looking for an objective-driven problem solver who thrives under pressure, thinks from first principles, and executes with radical precision.

Responsibilities

• Act as a cognitive gatekeeper and executive filter for the CEO, managing schedules, prioritizing high-value initiatives, and protecting executive bandwidth from operational noise.
• Execute critical-thinking procurement: analyze purchase objectives, audit technical specifications, negotiate assertively using psychological leverage, and secure maximum commercial value without compromising quality.
• Capture on-the-ground video and media documentation during meetings, events, and field operations, producing high-signal visual records and raw assets for internal/external use.
• Maintain hyper-organized digital and physical systems (Spreadsheets, Notion, databases, contracts, invoices) with extreme attention to detail and data hygiene.
• Prepare and present high-level financial reports, including budget forecasting, revenue tracking, and expense monitoring with absolute accuracy.
• Coordinate high-stakes company events, shoots, and executive meetings, acting as MC or facilitator when required to ensure seamless flow and engagement.
• Handle assertive communication and stakeholder management, negotiating terms with vendors, clients, and partners while maintaining professional diplomacy.
• Drive zero-excuse problem solving for operational bottlenecks, anticipating roadblocks and delivering concrete solutions before escalating to leadership.
• Assist in recruitment and candidate screening, assessing talent for technical capability, organizational alignment, and execution speed.
• Oversee general administrative operations, correspondence, and office supplies with extreme efficiency and resourcefulness.

Requirements and Skills

• Proven experience as an Executive Personal Assistant, Operational Coordinator, or similar role in a high-growth, fast-paced environment.
• Strong critical thinking and first-principles reasoning skills—ability to dissect problems, differentiate core objectives from technical specs, and execute effectively.
• Assertive communication and negotiation mastery; able to hold boundaries, position perspectives empathetically, and negotiate favorable outcomes.
• Hands-on capability in visual documentation and basic video shooting/capturing on the ground.
• Exceptional organizational rigor in both physical operations and digital tools (expert proficiency in Google Sheets/Excel, Notion, and database management).
• High execution velocity—a proactive, self-driven mindset that prioritizes speed, signal over noise, and zero-excuse problem-solving.
• Solid financial acumen with familiarity in basic accounting principles, budget analysis, and financial reporting.
• Experience in event coordination, public speaking, or hosting (MC) is a strong plus.
• Ability to thrive in a high-pressure, fast-evolving environment and adapt to shifting priorities seamlessly.
• Uncompromising integrity, emotional intelligence, and discretion in handling confidential executive matters.

Bithour Company is an Equal Opportunity Employer. We strive to be a diverse workforce representative of our audiences, where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences, and perspectives.